Assignments Management and Control Specialist

Involvement in the Preparation of Draft Decisions

• Review the wording of instructions included in draft decisions, ensuring their clarity and the proper definition of responsible persons, deadlines, expected outcomes, and closure criteria.
• Identify incomplete or ambiguous wording and, in cooperation with the departments preparing draft decisions, the Board Secretary, Meeting Secretaries, and other relevant stakeholders, propose measures to clarify such instructions.

Registration and Data Management of Instructions

• Ensure the centralised and timely registration of actions arising from decisions of the Management Board, instructions issued by the Chairman of the Management Board, the Chief of Staff and other designated executives, as well as other instructions issued by the Chief of Staff within the scope of their authority.
• Verify that registered data is consistent with the final adopted decisions and ensure its completeness, accuracy, and up-to-date status.
• Cooperate with Meeting Secretaries to ensure the proper transfer and registration of instructions arising from meetings.

Monitoring the Execution of Instructions and Escalation

• Monitor the progress and deadlines of instructions, request relevant updates from responsible persons, and send reminders as necessary.
• In accordance with the established escalation procedure, escalate overdue instructions, those involving high levels of risk, or those insufficiently substantiated.
• Verify the availability of information and supporting documents required for the closure of instructions, identify recurring delays and implementation obstacles, and inform the relevant executives accordingly.

Reporting and Process Improvement

• Prepare monthly, quarterly, and, where necessary, exception-based reports on the execution of instructions, overdue items, and performance trends.
• Maintain a unified and reliable source of information for instruction management.
• Identify and consolidate recurring or interrelated instructions and propose measures to improve data management, workflow automation, and Key Performance Indicators (KPIs), thereby contributing to the reduction of risks associated with overdue instructions and those falling outside the scope of effective monitoring.

• Higher education degree.
• At least 2 years of experience in banking operations, Project Management Office (PMO), control, or administration.
• Good knowledge of Excel, reporting, and Electronic Document Management System (EDMS) tools.
• Strong attention to detail, consistency, and communication skills.
• Good command of Russian and English.